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Scheduling & Attendance

Use the Staff Time Clock

Set staff shifts, enable clock-in alerts and review hours worked.

By Red Belt Team | Last Update: October 31, 2026

The staff time clock tracks when staff clock in, clock out and take breaks. Staff clock in and out on their phones with the Red Belt Connect app. As the owner, you set the rules for the whole school, set each staff member's shifts, and review hours in the Staff Time Clock Report.

Set the Time Clock Rules

Note: These rules apply to your whole school.

  1. Visit redbeltgym.com.
  2. Sign in to your account.
  3. Click Setup in the left-side menu.
  4. Under Products & staff, click Staff time clock.The Staff time clock tile on the Setup page
  5. How the rules work on a shift shows an example 9:00 AM – 5:00 PM shift with your current settings, so you can see when each alert would go out.
  6. Enable the rules you want and choose the timing:
    • Late clock-in alerts: tell the gym owner when staff don't clock in on time.
    • Shift reminders: remind staff before their shift starts.
    • Early clock-out detection: flag staff who clock out before their shift ends.
    • Weekly time clock report: email the gym owner a summary of last week's hours on the day and time you choose.
    The Late clock-in alerts, Shift reminders, Early clock-out detection and Weekly time clock report settings

Set a Staff Member's Shifts

  1. Click User & Controls in the left-side menu.
  2. Click the ⋮ button next to the staff member, then click Edit. For a new staff member, click Create user.
  3. Click the Staff time clock tab and enable Staff time clock.
  4. Under Weekly shifts, click the days for the shift and set the start and end times. Click Add another shift for split shifts or different hours on different days. The week strip shows the result.The Staff time clock tab with the weekly shifts
  5. Under Clock-in rules, choose:
    • Flexible hours: staff can clock in and out any time, and hours are still counted.
    • Clock-in window: staff can only clock in around their shift. Set how early they can clock in, how late they can clock in, and when they're clocked out automatically.
  6. Optional: enable Several clock-ins per shift to let staff clock out and back in for breaks.
  7. Click Save changes.

How Staff Clock In

  1. Have each staff member download the Red Belt Connect app to their phone and sign in with their Red Belt Gym staff login.
  2. At the start of a shift, they clock in from the app. They use the same app to take breaks and to clock out.

Note: Staff can only clock in after you enable Staff time clock for them (see the steps above).

Review Staff Hours

  1. Click Reports in the left-side menu, then click Staff Time Clock Report.
  2. Choose the date range, then click a staff member to see their hours worked, breaks and days worked.
Frequently Asked Questions

Common Questions & Troubleshooting

Where do staff clock in?

Staff clock in and out on their phones with the Red Belt Connect app. If a staff member can't find the clock-in option, check that they're signed in with their own staff login and that Staff time clock is enabled for them under User & Controls.

Why can't I save a staff member's time clock settings?

Each shift needs at least one day picked. Click the days under the shift, then save again.

Why didn't I get a late clock-in alert?

Alerts only work for staff members who have shifts set. Check the staff member's Staff time clock tab, and make sure Late clock-in alerts is enabled in Setup › Staff time clock.

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