Staff Calendar is an optional app you enable for your whole school. Once it's on, each staff member gets a calendar for the appointments assigned to them, unassigned appointments stay in a shared General calendar, and the owner can see everything in All Calendars.
Enable Staff Calendar
Note: This setting applies to your whole school.
- Visit redbeltgym.com.
- Sign in to your account.
- Click Setup in the left-side menu.
- Under Apps & Integrations, click Red Belt Apps.
- Read What changes when it's on:
- General calendar: unassigned appointments live here. Every existing appointment starts here on day one.
- My Calendar: each staff member gets a calendar for the appointments assigned to them.
- All Calendars: General plus every staff calendar in one view. Each appointment shows once, labeled with its staff member.
- Double-booking warning: you're warned before giving a staff member two appointments at the same time. You can still book anyway.
- Click Turn on Staff Calendar.
Who Can See Which Calendar
- The owner can see every calendar and move appointments to another staff member.
- Staff with the View All Staff Calendars permission can do the same.
- Other staff see the General calendar and their own calendar only.
The View All Staff Calendars permission only appears in a staff member's permissions while Staff Calendar is on. See Manage Staff Users and Assign Permissions.
What Happens to Your Existing Appointments
- Nothing moves on day one. All current appointments appear in General. Nothing is deleted or duplicated.
- The auto scheduler stays the same. Booking links, availability and capacity rules work as they did before.
- Disabling it keeps your work. The calendar controls are hidden, but assignments are saved and come back when you enable it again.
