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Scheduling & Attendance

Booking Appointments

Step-by-step guide for scheduling leads using the calendar or directly on a student's profile.

By Red Belt Team | Last Update: October 31, 2026

Book From the Calendar

  1. Visit redbeltgym.com.
  2. Sign in to your account.
  3. Click Appointment in the left-side menu, then click Create in the top-right corner.
  4. Start typing a name in Select a Contact, then click the contact in the list.
  5. Type an Agenda, such as Martial Arts Course Demo. Optional: click the tag icon at the end of the Agenda box to add a tag.
  6. Choose the date in Choose a date, then set the start time in From and the end time in To.
  7. Click Set an Appointment.The Create an appointment window with the contact, agenda, date and times, and the Set an Appointment button

The appointment appears on the calendar on the date you chose.

Book From a Contact's Profile

  1. Click Contacts in the left-side menu, then search for the contact and click their name.
  2. Under Messages & sales, click Appointment, then click Add an appointment. The contact's past and upcoming appointments are listed here.Appointment on a contact's profile and the Add an appointment button
  3. Enter the Agenda, such as Intro lesson or Belt review.
  4. Choose the Date and Time.
  5. Check Set by. It's set to you, but you can choose another staff member.
  6. Click Add appointment.The Add an appointment window with the agenda, date, time and Set by fields, and the Add appointment button
Frequently Asked Questions

Common Questions & Troubleshooting

How do I see my appointments by week or day?

Use the Month, Week, Day and List buttons at the top right of the calendar. Click Today to jump back to the current date. See Use Calendar Views and the Auto Scheduler.

Can students book themselves?

Yes, with the auto scheduler's booking link. See Use Calendar Views and the Auto Scheduler.

How do I manage my appointments?

See our article on managing appointments.

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